PA & Administrative Assistant

My client offers a managed storage, maintenance and technical support service to freelancers working in the film and television industries as well as specialist rental equipment to film production companies. The company service many of the high-end feature films, TV productions and TV commercials in the UK. This is a young company and they are looking for a PA & Administrative Assistant to support two directors.

Brief Role Description
Reporting directly to the company directors and office manager, the role is responsible for keeping them organised, including, but not limited to; diary management, calendar/travel bookings, scheduling meetings & social engagements, as well as undertaking administration tasks for some office functions & liaising with staff and customers on a day to day basis.

This exciting opportunity requires a self-motivated, highly organised, proactive and personable individual with a good sense of humour, strong work ethic and positive can-do attitude.

For the right candidate, working from home some of the week would be considered.

Role and Responsibilities

  • Personal Assistant to the Directors - diary / inbox management, booking, as directed.
  • Answering the office phone and helping with customer queries
  • General admin: responding to client emails and dealing with purchase orders and customer quotes, updating the customer database and Asset Management system
  • Preparing/sending documents as required
  • Various office admin tasks as directed.

Candidate Requirements

  • Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
  • Conscientious with a positive can-do attitude
  • Excellent verbal and written communication skills
  • Ability to learn at a fast pace
  • Strong organisational and time management skills
  • Flexibility – the company priorities often change unexpectedly, candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
  • Discretion - working in highly sensitive areas of film production
  • Computer literate – strong competency with the MS Office suite - Excel, Word, Outlook.

Apple with ability to learn new programs quickly

Working Conditions

  • 45 hours average per week
  • The company are open to discuss flexible hours to suit the right candidate
  • Monday to Friday, 08.00 -18.00 with possible weekend and out of hours, as required
  • Holiday 28 days per year including bank holidays

Job Types: Full-time, Permanent

Salary: £28,000.00 /year

Experience:

  • PA: 4 years (Preferred)
  • administrative assistant: 4 years (Preferred)

Education:

  • A-Level or equivalent (Preferred)

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Job Overview

Date Posted:

Posted 4 weeks ago

Expiration Date:

16/09/2019

Location:

Middlesex

Salary:

Competitive

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